Invitations and reminders
Track your guest list and copy a note for each person.
3 min readInvite, keep track, remind
- Copy invitationShare the collection link
- Check repliesMatch each message to a guest
- Copy reminderFollow up with anyone waiting
In this article
Send the invitation link from your organizer dashboard to the people you want to include. Keep your private organizer link to yourself.
Send an invitation
- Open the private organizer link from your gift email.
- Find Invite people to add a message or Invite the first contributor.
- Leave Ask contributors to keep it a surprise selected if appropriate.
- Choose Copy invitation and paste the full note into your message, or choose Share… to use your device's sharing options.
The note includes the recipient, deadline, a prompt and the collection link. If copying fails, select the invitation text and copy it manually.
FromUs prepares the invitation; you send it. It does not automatically email or message your guests.
Invite someone to help organize
If you created the gift, open Invite someone to help on your private gift page to invite someone, such as a sibling or friend. Enter their name and choose Create invitation. Copy the private invitation link and send it to them yourself. They can use it once, within seven days. Choose Replace link to make a new link; the old link stops working immediately. Choose Remove access when they no longer need to help. Check the name before sending each link, since anyone with it can accept it.
The person helping you can see the gift page, invite guests, watch messages, and choose their order, length, and which ones to include before the video is first finished. Only the person who created the gift can invite or remove helpers, change the guest checklist or gift details, pay, finish or correct the video, or delete messages. Keep your original private organizer link to yourself; your helper gets their own link.
Keep a private guest checklist
On the owner dashboard, open Organize the group and find Guest checklist.
- Enter a name and choose Add guest.
- Use Guest’s progress to mark someone as Planning to invite, Waiting for message, or No longer expecting a message.
- When their message appears, use Choose their message and select the right one.
FromUs never guesses which message belongs to a guest. You match each message yourself, and one message can be matched to only one guest. The checklist and its status stay private to the gift owner.
Send a reminder
For a person still waiting, choose Copy reminder beside their name in Guest checklist. Send the copied message yourself. FromUs does not send the reminder or track whether it was delivered or opened.
People can contribute from different places and timezones. Include the deadline from the invitation rather than replacing it with an ambiguous phrase such as “tonight.”
If guests need more time, the owner can use Give guests more time before payment or making the video locks the gift, including after the original collection deadline. The new deadline must remain within 30 days of starting the gift. The displayed closing time uses the time zone chosen by the owner. Extending the deadline does not reopen a finished gift or extend how long the video stays online.
Help someone know what to say
Add a suggestion under What would you like everyone to say?, such as: “Tell Maya about a moment with her that still makes you smile.” Keep this note separate from Notes just for you and Your message at the end.
For new gifts, each message can be up to 30 seconds. A gift can collect up to 120 contributions, while the finished video must fit within the 20-minute limit. You can trim or exclude messages before finishing.
Still need a hand?
Email info@fromusto.you. Tell us what you’re trying to do and where you got stuck.